Project for the web, formerly known as Project service, is Microsoft’s most recent offering for cloud-based work and project management.
Let us see how it works. First, you should create brand new Project:
The new blank Project is created, and it is called Untitled project, so you should give it a proper name, assign a project manager, and Start date:
We will then have something like this:
We have three Tabs: Grid, Board and Timeline.
In the Grid Tab we can add Tasks, and we can arrange Columns (custom columns do not exist, so you cannot create your own):
After adding some Tasks, the Grid will look like this:
To create Summary Tasks we should select tasks and make them Subtasks:
and we will get:
There are three steps left to complete our Schedule. The first one is to create dependencies, and to do that we can use the Depends on field, like this:
And after we finish, we will have:
The second step is to assign Resource(s) to Tasks:
And we will get:
As you can see, resources should be part of the Group, and when we assign the first Resource to the Task we will be asked either to create a new one, or to use existing one. For this example, we will create a new one. After that we will be asked for every new Resource if we want to Assign and add that Resource to this Group. After finishing assigning, we will have something like this:
Finally, we can put Tasks into different Buckets. Let’s say that we have two Buckets: Design, and Development. To create those Buckets, we should use Board Grid:
and after that we will move Task 2 and Task 3 to Development (Drag and Drop), so we will have:
We can see those these Buckets in a Grid Tab, as well:
OK, now we can take a look at the Timeline Tab:
As we can see, this is the well known Gantt chart.
To track progress of each and every Tasks we should first open tasks, and put some values, either in % Complete field, or in Effort fields (Completed, Remaining or Total). For this example we will use Task 1, and we will say that Task 1 has 8 hours completed, but we need 16 hours more (Remaining):
When we enter these values we will get:
And here we are. In a no time at all, we have created a simple schedule, assigned Resources, created buckets, and we tracked project progress. To visualize that we can use the Board Tab, and select Group by Progress, so we will get:
We can use this View to drag and drop Tasks to specific Columns, and when we move it to Completed Column it will be marked as 100% done!
Of, course this is not all. Project for the web is tightly connected with Powerapps, and Dynamics 365 where we can create Calendar Templates, different types of resources, adjust working time, and much more, but this goes beyond this article. To conclude, we can use this app for creating Project (lightweight) quick, and to track it in efficient way.
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